Official NACSW™

SUMMIT Trial

May 4-5, 2024

 

 

TRIAL LOCATION: Sedona Red Rock Jr Sr High School

995 Upper Red Rock Loop Rd, Sedona, AZ 86336

 

It is not appropriate to contact or visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.

 

Trial Host: Release Canine LLC

Trial Host Contact Info: Aleks Woodroffe, releasecanine@gmail.com

 

Summit League: Saturday and Sunday, May 4-5, 2024

 

Certifying Official: Sarah Woodruff

Judges: Jill Kovacevich & Bill Nacy

 

Entry Cost

SUMMIT LEAGUE: $325 per dog and handler team

 

Number of Entries

SUMMIT: 28 entries

 

One dog per handler per level/element.

 

 

 TRIAL ENTRY INFORMATION

 

Trial Entry Open and Closing

 

• The draw period for the trial will open on Monday, March 19, 2024 at 10:00 AM MST (ARIZONA TIME). Entries will be awarded by random draw of all entries received between 9 AM March 19, 2024 and 9 AM March 21, 2024.

 

• Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial. 

 

• We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have 48 Hours to complete your payment to confirm your space in the trial.

 

Entry Method

All entries will be on-line via the link provided to the NACSW trial entry form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from releasecanine@gmail.com to let you know if your entry has been given a space in the trial.

 

Entry Requirements & Selection

A Qualified Entry is one that meets all the following criteria:

1. Complete the on-line trial entry during the draw period listed above.

2. The Handler is a NACSW member in good standing for the 2023-2024  membership year (8/1/23 - 7/31/24).

3. The Dog is registered and in good standing with the NACSW.

4. Dogs participating in a trial must be at least one year of age.

5. The Dog has achieved the prior title level and ORT title (passed all 3 odors) at least 14 days before the trial opens for entries.This applies to all levels.

6. Qualified entry for Summit League – Dog has earned an ELT-CH or ELT3 title at least 14 days before the trial opens for entries. Any dog that has trialed three times in Summit League Trials during the calendar year will be considered to be an FEO entry for additional Summit League Trials.

 

Trial spaces will be determined in the following manner:

• Spaces will be awarded by a random draw of all Qualified Entries received during the draw period listed above. Summit trials teams that meet the ELT-CH title requirement will be placed above teams that meet the ELT3 requirement in the draw. 

• Once the trial opens for entry, if you are having technical difficulties entering during the 48 hour draw period, please email trialentry@nacsw.net prior to the end of the draw period. For any other questions that are not related to the trial entry system, contact the Trial Host Contact.

• No dog will be given a space in more than one trial of the same level and type at a single event.

• You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw – you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.

• If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: dogs must earn their ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the handler’s responsibility to notify the Trial Host Contact/Secretary that the requirement has been completed.

• If the trial level and wait list are not full after all entries received during the draw period have been processed, entries will continue to be accepted in the order they are received until the trial and wait list are deemed full.

• For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results.  If space remains after all qualified entries are accommodated on March 26th, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after March 30th, 2024.

• The trial host of an event has the right to refuse entry of any handler or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event entry premium.

• Some trial entries may be given priority entry based on contributions to the organization and the trial process.

 

Notification

You will be notified via e-mail of the results of the random draw by March 26, 2024 at 9:00am.

 

If you have a spam blocker on your email account, please configure it to allow email from releasecanine@gmail.com in order to ensure delivery of confirmation and information about this trial.

 

You will then have 48 hours to complete your payment to confirm your space in the trial. Trial payments are payable to Release Canine LLC by check, PayPal or credit card PayPal and credit card are paid through the PayPal site - no PayPal account required. A link to pay vial paypal will be included in your email notifying you of the draw results. There will also be an option to pay via Zelle, details will be included in your confirmation email.

 

A waiting list for alternates will be started as soon as entries fill.

Alternates will be contacted when a space opens. 

Depending on last minute event logistics, we may opt to not fill all canceled spaces.

 

NACSW reserves the right to cancel an event if minimum entry numbers are not met.

 

Be sure you read and understand the guidelines for this event before entering. By submitting a registration for this NACSW event, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW.

 

CANCELLATION POLICY

The following cancellation policy applies:

• For cancellation of entries on or before April 25, 2024 – Full refund minus a $25 processing fee.

• For cancellation of entries between April 25th, 2024 and before May 1st, 2024 – Full refund minus a $25 processing fee if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.

• For cancellation of entries after May 1st, 2024 – 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space. If the space is filled with a discounted or free entry, you will receive a refund dependent on the income from the replacement entry.

All cancellations must be emailed to releasecanine@gmail.com

 

For cancellations that meet the above guidelines, refunds will be issued within 30 days of the request and no later than 14 days after the trial date.

 

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.

This cancellation and refund policy applies to handlers that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the event organizers, then the event host will make their best effort to provide partial refunds after recouping their expenses.

 

LOCATION DETAILS

ADA Site Specific Conditions

This event location is a school. The pathways to the search areas are paved and include terrain changes, also there are stairs that the handlers and dogs will need to climb to reach or leave search areas. The site is on a slope and some search areas have stairs within the searches.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

 

Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Events frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Handlers should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at events. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this event at their own risk.

 

Due to unforeseen conditions, such as weather or change in availability of areas at the location, the details below may need to be modified at the last minute.

 

Parking

The parking lot is paved with limited shade available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

RV Parking

There is limited space for Small RVs to park in the competitor parking area during the trial day. There is no space for a large bus type RV in the parking lot. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the trial. Email releasecanine@gmail.com to reserve RV space. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Running Vehicles or Generators in the parking lot

The parking is tight at this location and running your vehicles or generators in the parking lot is not allowed at this trial.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute (ex. Warmer weather may change this policy to allow vehicles to run AC).

 

Reactive Dog Parking

There is limited reactive dog parking at this trial for those who wish to park in this area, however the parking is tight and there will not be separate potty areas or warm up boxes.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

 

Unentered Dogs

Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds.

 

Smoking

Smoking is not allowed on this trial site, including the use of e-cigarettes

 

Hotels
A list of area hotels and directions will be provided with entry confirmations. Cottonwood is nearby (25 minutes) and much more reasonable prices than in Sedona; Camp Verde is near as well (44 minutes), and Flagstaff is 60 minutes . Plan ahead as much as you can to reserve your lodging early.

 

DOG INFORMATION

Dog Policies

• All dogs must be on a 6’ leash at all times when not searching. NO flexi-leashes while not participating in a competition search.

• Dogs that need space from dogs may wear a red bandana, provided by the dog’s handler, to help signal others that the dog needs extra space from other dogs.

• Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.

• Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a search, or from viewing any part of the searching.

• Handlers should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan to provide their own shade using canopies or shade cloths.  

• Refer to Location Details (above) for information on unentered dogs.

 

Females in Season
Females in season will be allowed to run wearing “pants” at the end of each search after all other dogs have been judged. Handlers with females in season should park and toilet their dogs away from the other dogs if the location logistics permit. Handlers must email the Trial Host Contact so plans can be made for the dog.

 

OTHER INFORMATION

COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules

In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.

State of Arizona and Yavapai County COVID status: The Town of Sedona, County of Yavapai and State of Arizona have no current COVID restrictions.

If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.

 

Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each handler to read and understand the current NACSW Rule book prior to participating in a NACSW event. 

 

Liability

By registering for the event, the handler hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The handler expressly agree that the NACSW, Release Canine LLC, Aleksandra Woodroffe, and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The handler also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.

 

Sportsmanship
All handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to searching and kept secret from other handlers. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.

 

Summit League Titles

The SMT Title is earned by placing in the top 20% overall of competing teams at a Summit League Trial.

​

No. of Competing Teams          No. of Titles to be Awarded

0 to 4                                              0

5 to 9                                              1

10 to 14                                          2

15 to 19                                          3

20 to 24                                          4

25 to 29                                          5

​

In the event of a tie for the last titling placement, both teams would receive a title.  For example, if there are 25 competing teams and there was a tie for 5th place, both teams would receive a SMT title for a total of 6 titles given at that trial.

 

NACSW Results

Results for each search and overall will be posted after all searches are completed and scores are verified for you to record your results for your own records. It is your responsibility to ensure your scores are accurate prior to leaving trial grounds. If a discrepancy cannot be verified at the trial, you may be instructed to submit a score card review request. It is not the responsibility of the host or NACSW  to return score sheets that are left behind or to mail ribbons that are not picked up.

 

Spectators
Spectating will be allowed at searches, space permitting and at the Certifying Official’s discretion. Spectators may not photograph or video searches. Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the trial. Spectators are reminded that the hide placements must not be discussed, nor should they speak with any competitors about what they saw until after the trial is complete.

 

Spectators may not photograph or video searches.

Spectators are reminded that the hide placements must not be discussed nor should they speak with any handlers about what they saw until after the event is complete.

No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the event.

An adult accompanying a minor must be present during the searches.
Everyone at the site must sign the waiver provided by the host and comply with all event requirements.

Handlers are not allowed to watch the searches at any time.

 

Videotaping and Photography

If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is ready to go prior to arriving at the search area. Videos may not be made public until completion of the event day.

 

At the host's discretion, a photographer and/or video service will be present during the event to offer photos and/or videos for sale to the handlers. Professional Video &/or Photography service: Successful Sniffers will be taking video of the searches. Details will be available at check in.

 

There is no photography or video allowed by spectators or volunteers.
 

As a condition of your entry, you agree to allow NACSW, or their agents, to video you and your dog during the entirety of the NACSW event. These videos are the property of NACSW. All handlers, through entry at any NACSW event, waive any and all rights relative to video broadcast or photography of such event.

 

Volunteering

Competitors can volunteer for any trial that they are not running in during a trial weekend. If you are available or know of someone who would like to volunteer, please go to https://www.releasecanine.com/general-8 to sign up. You can also contact Aleks Woodroffe at releasecanine@gmail.com  with questions.
Your time and effort are GREATLY appreciated!

 

Emergency Veterinary Hospital

This trial is in a small town and there is some distance to the nearest emergency vet. The closest emergency veterinarian(s) to the trial location:

In town, daytime hours:

Oak Creek Small Animal Clinic - 5 Pinon Dr, Sedona, AZ 86336, United States 928-282-1195

Veterinary Emergency & Specialty Center of Northern Arizona - 1110 E Rte 66, Flagstaff, AZ 86001, United States

928-779-5522, 24 hours over the weekend

1st Pet Veterinary Centers - North Valley - 18453 N 7th Ave, Phoenix, AZ 85023, United States

623-849-0700, 24 hours always

 

Questions
All trial related questions, contact Aleks Woodroffe at releasecanine@gmail.com